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March 10, 2022
6 Steps You Need to Take for a Successful LIMS Implementation in 2022
lims implementation
A Laboratory Information Management System can bring your lab up to date and save you time and money. Read this article to learn about LIMS implementation.

What Are the Benefits of a New LIMS?

Laboratory information management systems are becoming more and more popular in modern laboratories due to technological advancements, software developments, increasing regulatory compliance requirements, and the growing demand for cloud storage solutions.

LIMS implementation entails replacing your current paper-based laboratory system with a digitized solution that has many benefits for members of the lab team and the productivity and efficiency of the company as a whole. Benefits include:

6 Easy Steps For a Successful LIMS Implementation

LIMS implementation does not have to be overwhelming. But without the proper preparation, your lab can fall prey to missed deadlines, project delays, and inadequate use of the system.

You can avoid these pitfalls by careful planning and clear communication from the outset. By following these stages you can facilitate the introduction and deployment of a new LIMS in your laboratory and never look back.

Step 1: Choosing a LIMS Vendor

Choosing the right vendor is crucial. You need to make a selection that will suit your lab and please your stakeholders. For this reason, it’s important to draw up a list of vendors and vet each one to see if they suit your needs and your budget. A potential LIMS vendor, such as Genemod, should meet the following requirements:

  • Be able to explain their system without using jargon and buzzwords
  • Offer a flexible solution so you only pay for what you need
  • Have a LIMS with flexible architecture (accessible from web browser, tablet, mobile phone etc.)
  • Can answer all of your questions fully
  • Provide technology that is suitable for your business needs
Step 2: Determine your Lab Needs

At this stage, you will need to have drawn up a list of specific requirements for your LIMS. This will come from your understanding of your lab workflows. It’s worth taking your time with this, initially, so that you can cover every step in workflow and throughput, as this can save you time later. Some things to consider are:

  • What data you will store in your LIMS
  • Who will have access to what data
  • The type of data your LIMS should capture
  • The processes you use for labeling and tracking samples
  • What equipment you will be interfacing with your LIMS
Step 3: Setting Up Timelines for the LIMS Implementation

LIMS systems take time and money to implement and the whole procedure can be quite complicated. You need to make sure that you don’t skip any important steps otherwise you are going to encounter serious problems. When you’re coming up with a project plan, you need to include the following:

  • Look to the future: When you’re thinking of your LIMS needs, look for a dynamic system that can grow and your lab grows.
  • Allow yourself time: Add extra time for things like vendor demonstrations and to bring together stakeholder groups for discussion.
  • Remember infrastructure planning: Make sure the LIMS you choose can support all your bandwidth needs, such as sample collection.
  • Do a pilot test: Shifting from paper to digital can be a big adjustment. Give your team members adequate training and time to get used to the new system.
  • Don’t forget automation: If you have equipment in your lab that you can interface with your LIMS, do it as soon as possible. When it’s time to consider new equipment purchases, think about updating to newer technologies that can be added on to your interface.
  • Create a validation plan: This will help you ensure that your new LIMS is functioning properly at the outset and continues to fulfill its intended use, meets requirements, and satisfies compliance regulations.
Step 4: Detailing the New System’s Functionality

From the get go, you and your team need a thorough understanding of which aspects of laboratory management the LIMS will be responsible for. A LIMS is not merely for data management and data migration but has a much wider range of lab and business processes including:

Step 5: Training End-users

Training your team to use LIMS should be done as quickly and efficiently as possible so that you can have all your team members on the same page and get the LIMS running at full capacity.

Bear in mind that interfacing successfully with the new LIMS can take some time and everyone needs to develop an understanding of all the system's abilities. Training should include the following aspects:

  • LIMS software overview: How a LIMS works and how to connect to the application. An explanation of general features and interfaces. Navigating the system and understanding security.
  • Dashboard: Which features and functions are available to which team members? How to access features. How to input and search for data.
  • Data storage: How can you make the most of the LIMS to maintain consistent record keeping? How to optimize efficiency and your data management across site maps.
  • Specific functions: How is information reported, searched, and shared? How to use site maps and search bars.
  • Sample tracking: How can sample batches be tracked as a group?
  • Equipment analysis: Using LIMS to keep a record of which user performed which tests in preparation for audits and reporting.
  • Quality: How can a LIMS be used to streamline quality assessment and quality assurance?
Step 6: Executing Your Go-Live Plan

This is the step where the LIMS software is rolled out. Now it’s time to inform your stakeholders that there’s new project management in your lab. You should have already trained your staff and prepared them for the initial deployment. Your go-live plan should also include:

  • The date and time that you go live
  • The name and position of the person initiating the LIMS
  • A regularly updated schedule for lab team members
  • How and when team members can utilize your existing system during the initial implementation
  • Time and date of data backup to prevent information loss
  • How existing data is impacted by the new system

Simplify Project Management with a LIMS from Genemod

Genemod is a LIMS vendor that stands above the rest, not only because of their flexible software solutions but also their reasonable pricing. With a Genemod LMS, end-users have optimal efficiency, productivity, and functionality at their fingertips. Successful LIMS implementation makes project management a breeze.

LIMS software streamlines interfacing, allowing you to input, store, and share data effortlessly. What’s more, buying a new LIMS solution will not upset your budget, so your team and your stakeholders will be happy. Contact Genemod today to find out more about how our LIMS can help your lab.

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